Freedom of Information/Protection of Privacy

Records Available to the Public Without a Request

Freedom of Information (FOI) Requests

British Columbia’s Freedom of Information and Protection of Privacy Act (FOIPPA)
enables the public to request and obtain copies of records held by public bodies when those records
are not routinely available.

Please note: This page is about Freedom of Information (FOI) requests. Questions about or requests
for student records should be directed to the student’s last school of record.

How to Submit an FOI Request

If you would like to request records from Vancouver Island West School District 84,
and those records are not publicly available without a request, you may submit a formal request
for records.

All formal requests must be submitted in writing and include sufficient detail to assist staff
in locating and retrieving the records requested.

When submitting your request, please:

Clearly identify the specific record(s) you are seeking.
Include specific dates and locations related to the records (if applicable).
Provide sufficient and specific detail. Broad or complex requests, including requests for
“all records,” may take longer to process and may result in additional fees.
Do not submit duplicate requests for records that have already been requested and fulfilled.

Submitting Your Request

All formal FOI requests must be submitted by in‑person drop‑off, mail, or email to:

Vancouver Island West School District 84
PO Box 100
#2 Highway 28
Gold River, BC
V0P 1G0

Email:
gleask@viw.sd84.bc.ca

Fees for Services Related to FOI Requests

In accordance with FOIPPA, access to personal information is provided free of charge.
For all other requests, a non‑refundable $10 application fee is required.
Indigenous Governing Entities are not required to pay an application fee.

Requests will not be processed until payment of any applicable fees has been received.
Fee payments are accepted by cash, cheque, or e‑transfer to
sboadmin@viw.sd84.bc.ca.

Please note that additional processing fees may apply. Section 75 of FOIPPA permits the
school district to charge fees for certain costs associated with responding to FOI requests,
including:

Locating, retrieving, and producing records
Preparing records for disclosure
Shipping and handling
Providing copies of records

You will be notified of any additional costs once they have been determined.

Freedom Of Information (FoI/PoP)